Digital Workplace Specialist – Microsoft 365, Power Platform & AI

Location: India – home-based
Type: Full-time, 6-month fixed-term consultancy contract, with potential to become permanent
Team: Finance, HR & Organisational Development
Reports to: Chief Financial Officer

About Polymateria

Polymateria is changing the plastic pollution landscape through our proprietary biotransformation technology, which enables plastic to safely return to nature while remaining compatible with recycling systems at scale.

As the company continues to grow internationally, strong internal systems, clear information flow, effective use of AI and consistent digital ways of working are becoming increasingly important to how we operate.

About the Role

Polymateria is looking for a motivated and technically confident Digital Workplace Specialist to help us maximise the value of Microsoft 365, Power Platform, Claude and other internal digital systems.

This is initially a 6-month fixed-term contract, with potential to become permanent depending on business needs and the ongoing scope of work. The role will help implement and embed agreed improvements following internal systems and ways-of-working review activity.

The immediate focus will be on Microsoft 365, the Power Platform, the company intranet, document management, AI tools, automation and practical digital workflow improvement. Over time, the role may also support other business systems such as CRM, project management tools, dashboards or workflow systems.

This is an IT-focused digital workplace role, but not a first-line IT support role. Day-to-day IT support will continue to be provided through Polymateria’s external IT support provider.

The role will involve helping Polymateria maximise Microsoft 365 as a practical business platform, using the wider Microsoft 365 and Power Platform ecosystem to improve workflows, automate processes, manage information, create simple apps or forms, and support better collaboration. For example, you may be asked to help design and implement solutions for approval workflows, annual leave management, document control, intranet content, knowledge management, project management, CRM-related workflows or reporting. You will be expected to advise on the right approach, including when Microsoft 365 is suitable, when another business system may be more appropriate, and where AI could improve or support the process.

A significant part of the role will also focus on the implementation, governance and adoption of Claude and other AI tools. Polymateria already has colleagues, including PhD-level scientists, researchers and technical specialists, using AI in advanced ways. We are looking for someone who can help turn this into a more structured, secure and scalable capability across the business.

Key Responsibilities

You will:

• Help Polymateria maximise the value of Microsoft 365, Power Platform, AI and other digital tools to improve productivity, collaboration and information flow.
• Design, configure and support practical Microsoft 365-based solutions for workflows, approvals, forms, tracking, document control, reporting and other business processes.
• Support the launch, use and ongoing development of the company intranet as a central place for policies, guidance, updates, templates, commonly used documents and key links.
• Improve document management, including folder structures, naming conventions, version control, archiving, retention, permissions, ownership and confidential information classification.
• Support Microsoft 365 housekeeping and governance, including reducing duplication, archiving obsolete content, reviewing underused tools and improving storage discipline.
• Work with teams to identify practical ways Microsoft 365, AI, automation and workflow tools can save time, reduce manual work and improve ways of working.
• Support the implementation and responsible adoption of Claude and other AI tools, including guidance, prompt resources, training materials, practical use cases and adoption support.
• Support responsible and compliant digital working, including GDPR, confidentiality, information security, access control, secure document sharing, AI governance, acceptable use and cyber hygiene.
• Help protect sensitive, confidential and IP-related information through appropriate permissions, classification, secure sharing practices and periodic reviews.
• Monitor adoption, compliance, recurring issues and productivity gains across Microsoft 365, AI and digital workplace tools, using simple metrics to identify improvements, risks and further support needs.
• Coordinate with external IT or software providers where needed.

About You

The ideal candidate will be technically confident, highly organised and motivated by helping people use technology better.

You do not need to be a senior IT leader, software developer, machine learning researcher or helpdesk engineer. You do need strong practical capability in Microsoft 365, Power Platform, SharePoint, Teams, AI tools and digital workflow improvement.

You should be more than a general user of Microsoft 365 or AI tools. You should be confident configuring and improving Microsoft 365 environments, supporting workflow automation, creating clear user guidance, and helping colleagues adopt better digital ways of working.

You should also be an advanced practical AI user, with an understanding of how tools such as Claude, Microsoft Copilot, ChatGPT or similar can support knowledge work, document analysis, research support, coding support, workflow design, automation, advanced prompting and agentic workflows.

This role will suit someone who is proactive, hands-on and comfortable working in a fast-moving scale-up environment with colleagues across different countries and time zones. You should be comfortable supporting both general business users and technically advanced colleagues, including scientists and researchers using AI in sophisticated ways.

Professional working proficiency in English is essential.

What We Are Looking For

Essential skills and experience

• Strong practical working knowledge of Microsoft 365, particularly Teams, SharePoint, OneDrive and Outlook.
• Experience configuring, governing or improving Microsoft 365 environments beyond general end-user use.
• Experience using Microsoft 365 and the Power Platform to improve workflows, automate processes, manage information, create forms or simple apps, and support better collaboration.
• Experience with SharePoint sites, document libraries, permissions, metadata, document management or intranet content.
• Advanced practical working knowledge of Claude, Microsoft Copilot, ChatGPT or similar AI tools in a business or technical environment.
• Understanding of AI use cases such as knowledge management, document analysis, research support, coding support, workflow improvement, automation design, advanced prompting and agentic workflows.
• Ability to support AI adoption responsibly, including guidance on confidentiality, data protection, information security, IP protection, accuracy checking, human review and appropriate use.
• Ability to create clear guidance, process documents, user instructions, training materials or prompt resources.
• Strong organisational skills, attention to detail and ability to keep information structured and up to date.
• Good communication skills, with the ability to explain systems and processes clearly to technical and non-technical users.
• Professional working proficiency in English.

Desirable skills or experience

• Experience implementing or supporting the implementation of Claude or similar AI tools at business scale.
• Experience with Power Apps, Power BI, dashboards or reporting.
• Experience building or supporting an intranet, knowledge hub or internal information platform.
• Experience advising on or supporting project management tools, CRM-related workflows or other business systems.
• Experience working with external IT providers or software vendors.
• Experience in a growing, international or fast-paced business.

Location and Eligibility

This is a home-based role in India. Applicants must be based in India and legally able to work or provide services from India on a home-based basis. The role will require sufficient core overlap with UK business hours.

Commitment to Diversity, Equity and Inclusion

At Polymateria, we believe that diversity, equity and inclusion are fundamental to our success. We are committed to creating a workplace where everyone feels empowered to bring their full, authentic selves to work.

We are an equal opportunity employer and welcome applications from all qualified individuals, regardless of race, colour, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

If you require any adjustments during the recruitment process, please let us know, and we will be happy to assist.

How to Apply

Applications should be submitted via the online application form linked below. As part of the application, you will be asked to upload your CV.

Application Form

Please note that only applications submitted via this application form will be considered. Applications submitted via LinkedIn, email or other channels will not be reviewed.

Applications will be reviewed on a rolling basis, so early submission is encouraged. We may begin interviews before the closing date of 27 July 2026 and reserve the right to close the role early if a suitable candidate is identified.

If you have any questions about the role or the application process, please contact careers@polymateria.com. Please note this inbox is for enquiries only.